Office Manager (US)

 

Your job in a nutshell

The Office Manager supports the US team with Operational, Financial and Human Resources tasks. The Office Manager is also responsible for managing the reception, the office supplies, the recording and filing of all key documents related to personnel and the operations of SkylineDx. And represents SkylineDx in front of visitors. She/he provides administrative support to the HR Manager in compliance with local regulations internal guidelines. The Office Manager will be performing work in our Offices in San Diego, California and reports to the President, General Manager USA.

 

Essential duties and responsibilities:

  • Manage relationships with external service providers.

  • Ensure smooth office operations and prepare internal reports on administration

  • Provide administrative support to the General Manager and HR Manager including, but not limited to, onboarding of new hires and performance management processes.

  • Assist with training planning, management of the US HRIS (ADP Total source)

  • Process purchase orders, invoices and prepare expense reports,

  • Assist with domestic and international meeting and travel arrangements that may often require changes.

 

Together we ensure the validation and implementation of clinically relevant scientific discoveries into reliable medical diagnostic assays for diagnosis, prognosis and drug effectiveness prediction that will ultimately contribute to improved patient care.  

 

You have

  • preferably a bachelor’s degree or equivalent education background in Office Management or HR.

  • at a minimum 4 years’ work experience as an Office Manager, Office Assistant with HR tasks, executive assistant, HR Specialist.

  • highly-developed interpersonal skills including communications and listening skills, friendly and helpful demeanor, exhibiting a professional, energetic, proactive and enthusiastic demeanor.

  • affinity with IT.

  • experience in the pharmaceutical / biotechnical industry (plus).

  • affinity with accounting (plus).

  • knowledge of Microsoft Office (Excel, Word, PowerPoint and Outlook).

  • demonstrated ability to handle multiple tasks simultaneously in an organized and timely manner.

  • successful experience in a fast-paced environment.

  • the ability to perform the work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the business.

  • strong analytical skills and creative approach to problem solving.

  • an entrepreneurial mind-set and are able to work in an environment with high quality standards.

  • an excellent command in written and spoken English.

  • a hands-on mentality and result oriented attitude.

  • affinitive with our corporate quotes/ values (must).

 

We offer

  • a full-time position, a market competitive salary and market competitive secondary conditions of employment.

  • opportunities for personal growth.

  • the best of two worlds: a career in life sciences at an innovative biotech company with the emphasis on clinical diagnostics in close collaboration with an academic environment.

  • the ability to serve society with science based solutions.

 

At SkylineDx

we live to make a difference. It is our mission to improve a patient’s quality of life by enabling them to benefit from personal insights at the genomic level of their disease. That means we are continuously innovating the world of gene signature-based diagnostic testing. That also means we have a unique blend of characteristics. We have our soft side. Our culture is oftentimes described as familial, warm, loyal and highly engaged. We have our rational side where exact sciences are driving our mission. And when needed our passionate side surfaces to clear the way so we can serve society with science based solutions.

 

Our quotes

#serviceisjoy

#valueformoney

#playtogethertowin

#amazingthingshappen

#cogitoergosum

#itsyourparty

 

Do apply!

Send your resume and motivation letter to Soraya Mestar (HR) at hr@skylinedx.com. If you have questions or want more information, don’t hesitate to contact us. You’ll find the contact details here on our website. We will make sure it lands on the right desk!